RapidScan.AI - Invoice Workflow Automation

Last Updated: 28 Feb 2025
Welcome to RapidScan.AI! By using our services, including our website, portal, and automated invoice processing system, you agree to comply with the terms outlined in this document. These Terms and Conditions establish the rules and guidelines for using RapidScan.AI and define the rights and responsibilities of both the users and the service provider. If you do not agree with any part of these terms, you must discontinue your use of our services immediately.

By accessing and using RapidScan.AI, you confirm that you have read, understood, and accepted these Terms and Conditions. Your continued use of the platform constitutes your agreement to abide by all applicable rules, policies, and updates that may be implemented in the future. If you disagree with any provision stated in this document, you are not authorized to use the service.

RapidScan.AI is designed to help individuals and businesses process invoices efficiently using AI-powered document scanning and data extraction technology. The platform allows users to upload invoices via various channels, including email and direct portal uploads, after which our system extracts relevant details for easy access and management. This service is intended for legitimate business and personal use only. Any misuse of the platform, including but not limited to fraudulent activities, unauthorized data extraction, or attempts to manipulate the system, is strictly prohibited.
To access our services, users must create an account by providing accurate and up-to-date information. You are solely responsible for maintaining the confidentiality of your login credentials and for all activities carried out under your account. If you suspect any unauthorized access or security breaches, you must notify us immediately so that appropriate action can be taken. RapidScan.AI will not be liable for any loss or damage arising from unauthorized use of your account.

When you upload invoices to RapidScan.AI, you grant us permission to process these documents using advanced Optical Character Recognition (OCR) and AI-based technologies. Our system automatically extracts essential details such as invoice numbers, dates, amounts, and vendor information, presenting them in a structured format for your convenience. While we make every effort to ensure accuracy, we do not guarantee that extracted data will be free of errors, and users are encouraged to verify the information before relying on it for financial or accounting purposes.
RapidScan.AI securely stores processed invoice data within our portal, allowing users to access and manage their documents at any time. We prioritize data security and confidentiality, ensuring that your uploaded files and extracted information are not shared, sold, or misused. However, we are not responsible for any errors, misinterpretations, or losses that may occur as a result of using our service. Users remain fully accountable for how they use the extracted data and should exercise due diligence when handling financial documents.

We are committed to protecting your privacy and ensuring that your personal and financial data remains secure. RapidScan.AI follows industry-standard security measures to safeguard user information from unauthorized access, data breaches, or misuse. By using our services, you acknowledge and consent to the collection, storage, and processing of your data as outlined in our Privacy Policy. Users should review this policy to understand how their information is handled and what steps are taken to ensure compliance with relevant data protection laws.

While we strive to provide an uninterrupted and seamless experience, RapidScan.AI does not guarantee 100% uptime or error-free service. There may be instances where maintenance, technical issues, or unforeseen circumstances temporarily disrupt access to our platform. We reserve the right to modify, update, or discontinue any part of the service at our discretion, with or without prior notice. Users are encouraged to stay informed about system updates and feature enhancements to ensure they continue to benefit from the latest improvements.

RapidScan.AI is provided on an "as is" and "as available" basis. We do not make any guarantees regarding the accuracy, reliability, or performance of our service. While we take extensive measures to ensure smooth operation, we are not responsible for any financial losses, errors in data extraction, system downtime, or other inconveniences resulting from the use of our platform. Users assume full responsibility for verifying extracted data and making informed decisions when using the processed information. By using RapidScan.AI, you agree to indemnify and hold us harmless from any claims, damages, or liabilities arising from your use of the service.

RapidScan.AI reserves the right to suspend or terminate accounts that violate these Terms and Conditions. If a user is found engaging in fraudulent activities, abusing system functionalities, or breaching security policies, their access to the platform may be revoked without prior notice. Users who wish to discontinue their use of RapidScan.AI can request account deletion, after which all stored data associated with their profile will be permanently removed. Once an account is deleted, it cannot be restored, and all associated invoice data will no longer be accessible.

These Terms and Conditions are governed by the laws of Maharashtra/ India. Any disputes, claims, or legal matters arising from the use of RapidScan.AI shall be handled in accordance with the applicable regulations in the designated jurisdiction. By using this service, you agree to submit to the legal framework governing these terms.

By continuing to use RapidScan.AI, you acknowledge that you have read, understood, and agreed to these Terms and Conditions. Your acceptance of these terms enables us to provide you with a secure, efficient, and reliable invoice processing experience.