To get started, simply scan the QR code using your WhatsApp camera. This quick and hassle-free step instantly establishes a connection between the user and our system.

• Once the QR code is scanned, a chat with our automated system opens in WhatsApp. This allows users to seamlessly submit invoices without the need for additional app installations or complex setup processes.
• By integrating directly with WhatsApp, users can leverage a familiar and convenient platform to digitize their invoices with minimal effort.

Once the WhatsApp chat is set up, users can send invoices as PDFs or images directly in the conversation. This eliminates the need for manual uploads, making the process quick and hassle-free.

• As soon as the document is sent, our system automatically fetches and processes it in real-time. There’s no need for additional steps—just drop your invoice in the chat, and let the system handle the rest.
• This seamless approach ensures that users can submit invoices anytime, anywhere, without switching between different platforms or dealing with complex procedures.

Once the invoice is received, our system utilizes powerful OCR (Optical Character Recognition) technology to extract key details with precision. It identifies crucial information such as invoice number, date, amount, and vendor details automatically.

• The extracted data is then structured and stored securely within the RapidScan.AI portal. This eliminates manual data entry and ensures that all information is neatly organized for easy access.
• With AI-driven automation, users can trust that their invoices are processed quickly, accurately, and efficiently, streamlining their workflow with minimal effort.

After the invoice has been processed, users receive a secure login link directly in the WhatsApp chat. This allows them to access their extracted invoice data instantly without needing to navigate through multiple steps.

• First time user also recieve login credentials to the RapidScan.AI portal.
• By clicking the link, users are redirected to the RapidScan.AI portal, where they can review, manage, and download their invoice details effortlessly. The intuitive interface ensures that all processed invoices are easily accessible.
• This seamless access mechanism enhances convenience, security, and efficiency, enabling users to retrieve their data anytime with just a single click.

• When you first sign up, you'll receive a dedicated RapidScan.AI email address that you can use to forward your invoices to our system.
• Simply compose a new email or forward an existing invoice email to your dedicated RapidScan.AI email address.
• Now the system continuously monitors for new emails containing attachments. This eliminates the need for manual uploads, making invoice management faster, more efficient, and completely automated.

Once your email is connected, the system actively monitors incoming messages in real time. Each email is carefully analyzed to identify whether it contains any relevant attachments, ensuring that no invoice is overlooked.

• When an invoice in PDF or image format is detected, the system automatically downloads the file for processing. This eliminates the need for manual checks and allows invoices to be collected effortlessly, reducing time-consuming tasks.

Once the invoice is downloaded, the system utilizes powerful OCR (Optical Character Recognition) technology to extract key details with precision. It scans the document to identify important information such as invoice number, date, amount, and vendor details, ensuring accuracy in data extraction.

• The extracted information is then structured and categorized for easy access. Instead of manually sorting through invoices, users can rely on the system to automatically organize the data, reducing errors and saving valuable time.
• After processing, the structured data is securely uploaded to the RapidScan.AI portal, where users can review and manage their invoices effortlessly. This ensures that all invoice details are stored in a centralized location, ready for quick retrieval whenever needed.

• The portal provides a user-friendly interface, allowing users to review, manage, and export their invoice data effortlessly. With a structured layout and intuitive navigation, accessing important invoice details becomes quick and hassle-free.
• By centralizing invoice management, the system ensures that users can retrieve their data anytime, from anywhere, streamlining workflow efficiency and eliminating the need for time-consuming manual tracking.

To begin the manual upload process, users must log in to the RapidScan.AI portal using their registered credentials. The portal provides a secure and user-friendly interface, ensuring that only authorized users can access and manage invoices.

• Once logged in, users are directed to Documents tab, where they can view previously uploaded invoices, track processing status, and manage extracted data. This centralized hub simplifies document handling by keeping all invoice-related information organized in one place.

• Users can navigate to the Documents tab from the left-side menu to begin the upload process. This section provides a streamlined interface for managing and submitting invoices effortlessly.
• To upload an invoice, users simply click on the Upload File button and select the invoice from their device storage. Supported formats include PDF and image files, ensuring flexibility in document submission.
• After selecting the file, clicking the Upload button instantly sends the document for processing. The system ensures secure and efficient handling, eliminating the need for manual data entry and paperwork.

Once the invoice is uploaded, the system leverages advanced OCR (Optical Character Recognition) technology to extract key details with precision. It scans the document to identify crucial information such as invoice number, date, amount, and vendor details, ensuring accuracy in data retrieval.

• The extracted information is then structured and categorized within the RapidScan.AI portal. This eliminates the need for manual data entry, allowing users to quickly access and manage their invoices without sorting through paperwork.
• After processing, the structured data is securely stored in the portal, where users can review, verify, and export their invoices as needed. This automated and efficient approach ensures seamless document handling and improves overall workflow productivity.

Once the invoice has been processed, users can conveniently access their extracted data through the RapidScan.AI portal. The system organizes all invoices in a structured format, making it easy to search, filter, and retrieve specific documents when needed.

• Within the portal, users have the flexibility to review, edit, and validate extracted invoice details to ensure accuracy.

We understand that you may have questions or run into issues while using RapidScan.AI. Our dedicated support team is available to assist you with any concerns, whether it's about connecting your email, uploading invoices, or accessing your data.

Support Availability & Response Time

• Email Us on: hello@soulput.com
• Our support team operates during business hours, ensuring timely responses to queries. We strive to address most issues within 24 hours and provide urgent assistance for critical concerns.
• For immediate assistance, users can contact our support team via email or phone. We prioritize customer satisfaction and are dedicated to providing the best possible assistance.